Fleet management is a practice to maintain and manage a fleet in an organization and is related to a complex industry named Supply chain management. There are many ways to save expenses in a fleet business, but in the fleet industry, it becomes a challenging task.
A complex industry requires solutions for challenging tasks. Here are some ideas to maintain your fleet in an organization which aids to save money and expand productivity.
1. Get Your Potential Fleet Managers
It is necessary to hire potential fleet managers for an organization, they are the individual who is going to perform essential and vital tasks like maintaining and managing fleet vehicles & drivers, even they need to maintain a healthy relationship with suppliers, partners, and customers.
The principal duty of the fleet managers is to focus on budget management. Budget management is an organizational tool and also a guideline that is laid to manage present and future financial terms. A Fleet Manager needs to see every corner of an organization to control the operational cost.
Setting business goals is an important activity for an organization, which helps an organization to step towards a profitable way. We should give the same importance while implementing plans to achieve business goals. Potential Managers are the base to execute the plans strategically, which can help an organization cut down the budget and increase productivity.
2. Train Your Fleet Drivers and Make them the best
A fleet driver in an organization must be highly skilled and trained. Organizations should conduct a training program for their drivers to coach on safe driving behaviors and ensure they know how to handle an organization’s vehicle. By training and educating the drivers about fleet vehicles can avoid accidents and unwanted handmade repairs or downtime in the organization.
On-road accidents will not only affect vehicles and drivers, it also affects the brand and the relationship between the client and the organization. So, hiring a trained and proper fleet driver can help a fleet manager to cut down the unwanted and sudden expenses in an organization.
3. Prioritize Your Regular Maintenance
An accomplished fleet manager will consider vehicle maintenance as a priority activity. Maintenance should have done regularly. Maintaining regular health checks can increase the lifespan of the vehicle.
Regular health checks of the vehicles include safety measures, inspections on vehicle controls, changing the oil, rotating tires, tire pressure. Maintaining a vehicle will cut down the unplanned or unscheduled repairs, maintenance activity helps to increase the lifespan of a vehicle which will increase productivity.
4. Vehicle Acquisition and Resale
Vehicle acquisition is the activity of swapping or replacing a vehicle in the demands of an organization and trend. Fleet managers should analyze the cost of aging vehicles, it should not go beyond the estimated amount. Maintaining a vehicle can increase the resale value of a vehicle.
A fleet manager should understand the organization’s demand and need to select the right vehicle which suits the organization’s practice. By selecting the right vehicle, we can increase vehicle efficiency, and we can reduce fuel costs.
5. Make use of Fleet Management Software
An organization should be open-minded and adopt innovations to enhance the company’s profit. New technology innovations and upgrades to a fleet management organization make your work easier and more efficient.
By implementing effective fleet management software like FleetOS can strengthen your organization by overcoming your Competitors.
An organization can use fleet management software, which helps to manage fleet vehicles more effectively. By using FleetOS features in an organization like tracking a vehicle either with GPS device or SIM-based tracking, fuel management, temperature management, speed management, driver management, procurement management, route optimization features bring efficient growth at low cost.
While adopting fleet management System we need to estimate whether it covers all 360` purposes of the management.
6. Data Analytics in Fleet Management
Information in an organized format for specific purposes is a report. A fleet management report gives you complete knowledge of your fleet. Those reports are completely data-driven predictive models, which will help to solve fleet problems with new strategies in an organization. Using these Predictive Results, fleet managers can even analyze problems to occur.
By using this fleet management analytics, fleet managers can analyze predictive results of fleet usage, driver management analysis, overall cost estimation, productivity analysis, time management analysis, maintenance schedule analysis which increase the efficiency of the organization and helps to cut down operational costs.
7. Cut down Your Fuel Cost
A fleet management organization knows the importance of fuel management. Fuel management plays a major role in the cost reduction segment. Fuel management can lower a vast amount of cost.
Though fuel management is not a constant section to estimate the fixed value, a fleet manager must prepare for the upcoming challenges. By using FleetOS management software, we can control and manage the fuel consumption by the vehicle using the predictive results. This section helps an organization to save a vast amount of operational cost.
8. Route Optimization
Route Optimization is finding the most cost-effective route. It is purely a statistical concept that helps your organization to save fuel and time, which leads to saving the operational cost in an organization.
By using FleetOS software you can plan the route to be travel in a visual process where it will be visible for both driver application and management, and also it provides you to track your vehicle with a GPS device or you can perform tracking without a GPS device.
Finally, every detail like distance traveled, fuel consumption, time taken, vehicle idle time is visible in a report by predictive analytics, which helps the organization to cut down costs.
9. Reminders or Alarm
The reminder is a time management concept designed to alert the user of important events. Events may include a vehicle maintenance schedule, document updates, various one-time events. We can view these events on the calendar.
Alarms are the setup that shows if any fuel theft occurs, heavy usage of fuel, heavy usage of the air conditioner in the vehicle or vehicle crosses the speed limit, etc.
This reminder and alarm process leads an organization to cut down unplanned downtime and accidents, which helps your organization to reduce the operational cost and increase productivity.
Vijaya Kumar
Digital Web Services (DWS) is a leading IT company specializing in Software Development, Web Application Development, Website Designing, and Digital Marketing. Here are providing all kinds of services and solutions for the digital transformation of any business and website.
